Organise an event

There are so many different events and fun activities you can run to support Elf. You could hold an event at your home, school, community hall or workplace. Your event could involve gathering friends together for a sponsored cinema night, garden party, or hosting a quiz or a raffle. In recent years, the ice bucket challenge and sponsored head shave have been popular too. To help put your event together, use the following five steps:

1. Choose the event you want to organise

There are so many choices it can be difficult to pick which event you want to do first. We recommend choosing something achievable that you know you will enjoy – something social, sporty, quirky or adventurous!

2. Plan your event thoroughly

To make sure your event goes smoothly, write down the things you’ll need, the people involved, the venue (if needed) and any costs you may incur. If you are planning a large event, you may wish to create a timeline with things to do, by whom and by when.

3. Promote your event everywhere

The next step is to promote your event. We recommend telling everyone what you are doing, when it will be on, what time and where. Using social media, spread the word to as many family, friends and business connections you can. You may also want to display posters, distribute flyers, and contact the media for press coverage or radio interviews. Everything you can do to promote your event will result in more people coming along and this in turn will increase donations at your event to Elf.

4. After your event, pay Elf the money you have raised

After your event has finished and/or when you have collected money from your sponsors, please arrange payment of the donations to Elf. You can either send the funds direct to Elf or use a Just Giving page. Do remember to ask people to tick the Gift Aid box on our sponsorship forms. This can increase the sponsorship sum by 25p for every £1 you receive, at no additional cost to your sponsor.

5. Safety and legal tips

Although you are organising an event to raise money for Elf, remember that you are responsible for the activity and Elf cannot accept liability for any fundraising activity or event you undertake. You may need to consider insurance, first aid, licences, food hygiene and other items, depending on the activity or event you are organising.